8 Accounting Fundamentals for Wholesale Distributors

Wholesale distributors always look for ways to remain competitive in an ever-evolving marketplace. One of the most important elements of success is understanding the fundamentals of accounting and finance.

With this knowledge, businesses can maximize their profits and stay ahead of their competitors. In this blog post, we’ll explore 8 accounting fundamentals that every wholesale distributor should know.

Accounting fundamentals for wholesale distributors

Accounting is a crucial part of running a successful business for wholesale distributors. Even though accounting may not be your priority, it’s essential to understand the fundamentals and ensure that your finances are accurate and up-to-date.

Understanding these eight fundamentals of accounting for wholesale distributors enables you to make informed decisions about managing your finances and driving your business forward.

1. Bookkeeping practices


Maintaining accurate, up-to-date books is essential to get a clear picture of your finances. Bookkeeping requires attention to detail and accuracy, so be sure you understand the importance of bookkeeping and have a proper system in place.

Utilizing accounting software like makes tracking transactions, invoices, and payments easier than ever before. With Silo’s intuitive platform, you can easily keep your finances organized and up-to-date.

2. Double entry accounting

The double-entry system of accounting is the cornerstone of any solid financial setup. This ensures that all transactions are accurately recorded and tracked on both sides, so your balances remain up-to-date.

With double entry, you’ll clearly understand what’s coming in, what’s going out, and how much money is available for investments.

3. Cash-based vs. accrual accounting


Wholesale distributors are faced with whether to use cash-based or accrual accounting. Cash-based accounting tracks all income and expenses when they occur, while accrual accounting records them as they’re billed or due, regardless of when the money is received.

Both have advantages and disadvantages, so carefully consider which is right for your business.

4. Taxes and compliance requirements

To stay compliant with all applicable laws and regulations, it’s important to understand the taxes and other compliance requirements that apply to your business. Different countries, states, and even industries have different requirements, so be sure you’re familiar with them before filing any returns or reports.

5. Budgeting process


When it comes to budgeting, wholesale distributors should establish a consistent process. This begins by setting goals and objectives that can be achieved within the allotted timespan. Distributors should then compile data on costs, sales, trends, and other pertinent information to build a realistic budget.

Additionally, they should review their current operating procedures and look for areas where they can streamline their costs. Finally, they should create a budget that accurately reflects the company’s potential and track their progress regularly.

6. Measuring financial performance

Wholesale distributors need to monitor their business performance to make informed decisions. This can be done through various methods, such as financial analysis and tracking key performance indicators (KPIs).

Analyzing historical data can provide insight into sales trends and cost structures, while KPIs can provide real-time snapshots of the business’s performance. Wholesale distributors should track their progress and compare it to industry standards and benchmarks when measuring performance.

7. Internal controls


Implementing internal controls within a wholesale distribution business is essential for proper financial management. Internal controls serve an important purpose by helping to ensure the accuracy and integrity of economic data and compliance with relevant regulations.

Distributors should set up procedures designed to detect and prevent fraud, waste, or abuse within their business. These controls include segregation of duties, physical safeguards, independent audits, and automated systems. Additionally, distributors should periodically review their internal controls to ensure they are adequate and effective.

8. Auditing procedures

Finally, an auditing procedure can help ensure your financials are accurate and up-to-date. Audits can also provide peace of mind by ensuring compliance with all applicable regulations and laws.

Understanding these nine accounting fundamentals for wholesale distributors enables you to make informed decisions about managing your finances and driving your business forward. With the right tools and processes in place, you can ensure that your financials are accurate and up-to-date, giving you a clear picture of where your business stands.

Utilizing accounting software such as Silo can make tracking transactions, invoices, and payments easier than ever before. With Silo’s intuitive platform, you can easily keep your books organized and up-to-date, so you always know exactly where your business stands financially.

Why do wholesale distributors need to know accounting fundamentals?


Wholesale distributors must have a strong understanding of accounting fundamentals to succeed. This is because their businesses are built on the principles of buying and selling goods, which requires them to track inventory, manage accounts receivable and payable, calculate profits and losses, review financial statements and more.

Accounting fundamentals allow them to make informed decisions about purchasing, pricing, and selling goods. Furthermore, it helps them accurately forecast cash flows and plan for future growth.

Without a proper understanding of accounting fundamentals, wholesale distributors may struggle to grow their businesses or even remain profitable in the long term.

Additionally, a lack of accounting knowledge can lead to inaccurate financial reports, making it difficult to secure funding or loans. Lastly, not being aware of the tax implications of running a business may result in hefty fines or other penalties.

Ultimately, wholesale distributors need to have a thorough understanding of accounting fundamentals to succeed and ensure long-term profitability.

By learning accounting basics, wholesale distributors can ensure that their business is appropriately managed and positioned for success.

In addition to providing a greater understanding of sales, inventory, and other financials, an understanding of accounting fundamentals will also help them make better decisions about how to manage their businesses to achieve their goals.

Additionally, it can help them reduce costs and maximize profits by identifying areas where money is wasted or growth opportunities.



A good grasp of the fundamentals of accounting is necessary for any wholesale distributor to succeed. From using generally accepted accounting principles (GAAP) to understanding financial ratios and knowing how to read financial statements, these nine accounting fundamentals can provide the foundation to make sound decisions in today’s competitive business environment.

By leveraging technology solutions, such as cloud-based accounting software, wholesale distributors can take advantage of their accounting processes’ increased automation and accuracy to better manage their finances.

With a thorough understanding of these nine fundamentals, wholesalers will be well-positioned to maintain profitable operations in an increasingly competitive market.

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